Wishing you could finish majority of your notes chairside and be done on time for a change? This is perhaps every Dental Providers daily wish! I’m glad so many of you were able to join this past week’s webinar, where I took you through a series on Clinical Correspondence and will continue to do so across the next couple of months.

Being a dentist myself, precise record keeping is instinctively ingrained into our nature through rigorous dental school training. On a busy day, one almost feels like we’re running a marathon as we hop, skip and jump from one operatory to the other. Juggling between recall exams, freezing patients and filling that cavity!

The objective of my webinar was to enhance communication and efficiency in Clinical Correspondence through the use of Notes, Forms and Audits in Tracker.

Some key takeaways to implement at your office:

Utility of Smart Phrases
This is a great tool to create a phrase and store it for future reuse. It minimizes the amount you have to type, while offering a great deal of flexibility to add notes on the go. As dentists, most of us would love to have this tool, especially when you make the transition from paper to digital. Pre-set phrases similar to “TLC required” as an appointment comment, or the “anesthetics” used for treatment in clinical notes, are a real time saver on a daily routine.

Forms Vs Notes
Once things begin to normalize, every office will have a two to three-month accumulation of patients to accommodate. Provider schedules are going to be intentionally abundant. As such, finding time to enter clinical notes without deferring them to day-end or the next day, may seem unmanageable. That is where I believe Tracker Forms will come to the rescue!

A very common question our trainers are often asked by offices, is why use Standard Form Templates over a Pre-set paragraph of notes? Personally, I love using forms for their ease of flow and I view them as an “Efficiency Engine”, which allows an office to:

F – Foster an environment of flexibility and control
O – Offer a comparative perspective of clinical notes
R – Re-purpose previous clinical information
M – Minimize typing
S – Seamless transition of Updated Medical Alerts

Implementing these will promote the possibility of completing notes chairside with ease.

Prescriptions and Medication Lists
Create both as forms in Tracker, tagging them as Prescription Types. This will allow for quick retrieval of all medications – existing and those prescribed by the office, in one concise screen-view. Through the use of forms – medication lists can be automatically updated as medical alerts.

Sterilization tags
With all the changes that will take place in a post pandemic world, you will want to be able to enter and access all patient related information in a concise and systematic manner. Not necessarily have to search around your log book for patients that were treated with a particular set of instruments. Map sterilization information onto your clinical forms in Tracker using the new feature, Sterilization tags. You can generate audit logs as well, with one click of a button. This is only available with version 11.29. Please reach out to the Tech Support team if you’d like to be updated to the latest version.

Documenting Signatures
Going forward, recording and detailing of information is going to be even more crucial. Authenticate your clinical notes using the manual signature tool or by digitally authorizing them in Tracker.

Acclimating to Efficiency is the way forward!

In times of change, adapting to new protocols is perhaps mandatory, however acclimating to efficiency is vital to the operation of our practices and the long term strategy of our businesses. Let’s use this downtime to incorporate efficiency in clinical correspondence as part of our re-opening strategy.

Until we meet again! Same time, same place, another Wednesday in May!